Keeping control of your records is simply a fact of business life, and with the increasing amount of legal requirements, finding space for all of those records is tough. At Records Management Systems, we provide cost and space effective storage solutions for your important business records.
I nactive Record Storage.
At Records Management Systems, we realize that using valuable office space to store inactive or short-term records is a waste of precious resources and money. Although there are more technological advanced methods available we understand that sometimes off-site box storage may be the right choice for your business. This is why we dedicate thousands of square feet in our facility to provide one of the safest off-site storage records centers in the state. With fingerprint entry security systems and 24 hour security, our facility in un-equaled anywhere.
The process begins when we pick up boxes from your location and transfer them to our storage facility. Each box is entered into our database giving it a location on our shelves. This location is stored and is used to track the usage or any document retrievals relating to each box you have in storage. On a monthly basis, we send you an itemized bill listing any activity charges and you’re per box storage costs per month.
Whether its Business or Healthcare Records, Medical X-rays or other storage media, our 15,000 square foot facility provides a safe place to store files and records of all types. Offsite storage of valuable information can be affordable and can offer some benefits on short-term types of information that need to be stored. Need a file retrieved? No problem. We offer same day retrieval of your information.
Benefits:
• Secured, confidential off-site storage
• Controlled access
• Computerized tracking system
• Retrieval services
• Destruction services
AND DON’T FORGET THAT WE OFFER FREE STORAGE FOR OUR SCANNING CUSTOMERS
Document Destruction Services
Does your company have a strategy for destruction of records at the end of their life cycle? Records Management Systems can help your company reduce the risk of unauthorized distribution of sensitive and critical company documents. Our secure document-shredding program insures against privacy infringement by unauthorized individuals. Our program protects your privacy and insures adherence to HIPAA and other state and federal privacy laws. Compliance is essential in today’s business world and our program guarantee’s that your sensitive information will not fall into the wrong hands.
Active Record Storage. For your in-office storage, our Movable filing systems from Datum are custom designed to fit your space requirements and provide you with the most efficient use of your valuable floor space. Whether its letter, legal or X-ray file storage, our movable file systems allow for maximum storage capacity utilizing a minimum of space and typically can cut floor space usage by 50%. These systems are ideal for healthcare facilities and legal firms that require hardcopies of active files. |
MobileTrak5®. Datum's MobileTrak5® is the ultimate in space savings! By utilizing movable carriages, all but one unnecessary aisle are eliminated, allowing more space for storage or maybe more room to add workstations.
The MobileTrak5® is perfect for the records needs of healthcare, accounting and legal organizations. It can be used for the office library of any sized company and can be used for various forms of media, from encyclopedias to red rope folders.
|
|
TrakSlider™. The Datum TrakSlider™ uses track in front of stationary or fixed shelving to reduce the amount of floor space needed to access files or other media stored. Tracks are leveling and there is no permanent attachment to the floor.
Have budget constraints? Start with a couple of Datum's stationary shelves and as your filing requirements increase, simply add some track and movable shelves to create a BiSlider. As more filing is required, add another row of track and shelves to create a TriSlider™. Finally, to realize full maximum space savings, add one more row of track to create a QuadSlider.
|
|
|
