Records Management Systems -- helping your business better handle the ongoing requirements for managing, storing, archiving and retrieving important records and documents

Title or Mortgage Companies: Have you ever had a customer come back months or years after a file is closed and needed a copy of some part of their file? What did that cause you to do? Did you have to search manually through boxes of closed files, or did you simply tell the customer you could not meet their request?

Now there is a better way! Records Management Systems provides a service that transfers those closed files to CD format for easy storage and retrieval. Best of all, it can cost you absolutely nothing. With a simple $35 pass-on fee to the client, your can assure them that their records will be available when they need them.

Check out these benefits and then give us a call to show you how simple this process is to set up and manage.

Benefits to Your Company

• Off-site storage expense is eliminated.

• Reduction in file cabinets and wasted floor space within each office.

• Increase staff productivity.

• Improve customer service with immediate access to the information.

• Greater security for the retention of the information.

• Scheduled monthly pickups of closed files at each office.

• Storage of scanned files within our record center for the remainder of their retention periods. (Free Storage)

• Certified destruction of the files at the end of their retention periods. (Shredding)

• Images are in standard Group IV TIFF format.

• CD's are easily adaptable for future enhancements to your information management programs.

• An excellent marketing tool that keeps your name in front of the buyer to encourage repeat business.

All this and it doesn't cost your Title Company anything!

Benefits to Your Customers

• Instant access to information on their personal computer.

• CD's are easier to store and manage than legal size documents.

• Ability to print his or her own H.U.D. statements, surveys or any other part of the file.

• Excellent disaster recovery tool for these sensitive documents.

• Direct links to Title Companies website and e-mail addresses.

All this and it only cost the buyer $35.00!

407.330.4747