Because electronic document management is considered one of the most important applications when it comes to maximizing a company’s resources, Records Management Systems is proud to offer quality software and hardware solutions to meet your needs.
Software. DocuWare is one the leading document management software suites in the world and is currently marketed in 45 countries. The complete DocuWare product line was designed to allow even novice users to benefit from document management technology. DocuWare allows you to Scan, Store and Retrieve images with amazing simplicity. The system can easily be configured in different sizes according to the organizational and budget considerations of the customer.
Docuware 4.6 is the cornerstone of the Docuware document management product line. It gives you the power to electronically store and organize all kinds of documents – accounting records to correspondence, from e-mail to technical drawings, and much more. Docuware is widely known for its complete functionality, simple administration and usability, seamless integration and absolute security.
Hardware. Records Management Systems offers a wide range of document scanners from to suit any application. From document scanners (Panasonic) to high speed engineering (Vidar) and color scanners, whatever the job requirements our technical staff can assist you in finding the right scanner for the job.
Benefits
Centralizes documents. Makes record archiving more manageable while eliminating lost and misfiled documents.
File Retrieval. Search and retrieve important documents in seconds. Electronic documents can be shared throughout your company network and email.
Storage Space. Increases office space by eliminating the need for filing systems
Disaster Protection. Duplicate backups of information are easily created and stored offsite. Information becomes portable for business travel or home office.
Customer Service. Enhanced Customer Service with the ability to retrieve customer information in seconds.
Key elements to a successful document-imaging program include:
Scanning: Advancements in scanning technology make paper document conversion fast, inexpensive and easy. Today’s color and Large Format scanners make it possible to convert virtually all types of information.
Storage : A storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology
Indexing: A well-structured index system creates an organized document filing system and makes future retrievals simple and efficient.
Retrieval: The retrieval system uses the index information to find documents stored in the system. A good retrieval system will provide quick and easy access to your information.
Access: Document viewing should be readily available to those who need it, with the flexibility to control unauthorized access to the system. A good access system will make documents viewable to authorized personnel whether in the office, over the Internet or anywhere in the world.
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